Four ERPs to One Set of Books in a Chemical Distribution Roll-Up
The problem
The sponsor acquired four independent chemical distributors in 14 months. Each ran an isolated ERP: two on QuickBooks Enterprise, one on Dynamics GP, one on a neglected NetSuite instance. Consolidated reporting took 27 business days each month, inventory visibility was effectively zero, and custom scripts were failing during peak hours.
What we did
We ran a 72-hour diligence read to identify schema linkages and role risks, then re-architected a single multi-subsidiary NetSuite tenant: standardized chart of accounts, harmonized lot numbering, and migrated four disparate systems into one governed environment.
Results
| Measure | Before | After |
|---|---|---|
| Consolidated month-end close | 27 business days | 3 business days |
| Redundant SaaS and admin overhead | $420,000 / year | $85,000 / year |
| Time to cash | 68 days DSO | 41 days DSO |
| Audit readiness | High risk, control findings | Clean opinion |
DataOngoing bypassed six months of vendor slideshows. They delivered a working multi-entity architecture in three weeks that our previous integrator said was impossible.
Composite retrospective; client shown as an archetype. Related service: Financial Statement Consolidation in NetSuite
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